Ditch Your Keyboard With Windows Voice Commands

Page 2 of 2

Windows, Take a Memo

The Windows 7 speech-recognition tutorial will walk you through dictating text to Windows.
Dictation is a common and useful way to work more efficiently with speech recognition. The Windows 7 Speech Recognition tutorial on dictation moves step-by-step through the process of speaking text to the computer, including adding punctuation by saying "period," "question mark," and the like wherever you need to do so.

When the speech recognition gets something wrong, making corrections is a voice command away.
Inevitably, Windows 7 Speech Recognition will interpret some of your words incorrectly. Fear not: Microsoft explains how to specify which word to correct and then how to use your voice to select the proper replacement word (or words), followed by saying "OK" to confirm your choice.

You can use commands such as 'delete' and 'undo' to fix mistakes.
On occasion you might change your mind about what you've said. You can use phrases like "undo," "undo that," or "delete that" to remove the last words or phrase you spoke so that you can begin again and rephrase your thought.

To edit more than one word, select an entire section of text.
You can also delete specific words by saying "delete" followed by the word you wish to remove. To delete an entire section more efficiently, you can specify a section of text by selecting the first word of the section "through" the last word of the section, and then remove the section by saying "delete that." If you make a mistake, say "undo that" to bring the text back; if you want to remove the text highlight and move on, say "clear selection."

'New line' and 'new paragraph' commands let you end lines of text and format the document.
When you're dictating a letter or a longer paper--as opposed to a simple note or a short e-mail--you need to use phrases such as "new paragraph" and "new line" to let Windows 7 Speech Recognition know where and how to end lines of text and begin new sections.

Just speak the commands that you would normally tell someone to do with a mouse to open apps and work with Windows.
There is more to Windows 7 Speech Recognition than simply dictating text, though. The software also enables you to speak commands to open applications and work with the operating system using your voice. For example, to open WordPad you can say "Start" rather than clicking the Start icon on the Windows 7 screen. Then say "All Programs" to display the full list of applications, followed by "Accessories" to open or expand the tools within the Accessories folder. Finally, choose WordPad by saying "WordPad."

If you want to open a menu item called Insert, simply say 'Insert.'
Commanding Windows 7 using your voice is a fairly intuitive process because it is as simple as speaking what you see. Rather than clicking Insert in the menu, for instance, you can say "Insert" to open that menu option. You can then choose from the available options by speaking the one you want--such as "Date and Time."

Say 'click' or 'double-click' followed by the target item to work with icons and folders just as you would with a mouse.
To open folders or execute programs, you need voice commands that emulate the mouse actions you would normally use. To direct Windows 7 Speech Recognition to work as a mouse, phrase the command the way the mouse action would be described. For example, say "click Pictures" to choose the Pictures folder, and "double-click Sample Pictures" to open the Sample Pictures folder.

'Show desktop' takes you to the main Windows desktop, and saying 'right-click' opens the context menu just as right-clicking with a mouse does.
You can hide all open windows and reach the Windows 7 desktop by saying "show desktop." To work with the context menu that you usually access by right-clicking with the mouse, you can specify "right click" when choosing the file or application you want to work with.

Release the Dragon

Windows 7's voice-recognition capabilities are relatively robust and may be sufficient for most users, but you can find third-party products that provide similar functionality. e-Speaking Voice and Speech Recognition, one such product, is available for $14. You can download it free for a 30-day evaluation if you want to test it out, but it doesn't really offer anything that Windows 7 Speech Recognition doesn't already provide at no cost.

For a superior voice-recognition product, you have to spend a few bucks. Dragon NaturallySpeaking from Nuance has performance and features that extend beyond what Windows 7 delivers, but it comes at a premium. Dragon NaturallySpeaking Home retails for $100 (you can get it for around $80 from Amazon), and the more comprehensive Dragon NaturallySpeaking Premium will set you back $200 (or around $140 from Amazon).

Dragon NaturallySpeaking has different speech profiles for English spoken with various accents.
Not all "English" is created equally, and Dragon NaturallySpeaking understands that. When you configure a personal profile in Dragon NaturallySpeaking, you can specify common accents to help the software understand you better.

Dragon NaturallySpeaking follows an initialization process similar to that of Windows 7 Speech Recognition: It tests the quality and volume level of the selected microphone source, and then walks through training to acquaint the software with your individual speech pattern. It also requests access to scan e-mail and documents on the PC to learn more about the conventions and phrases you normally use in speaking.

Dragon NaturallySpeaking Home does not offer much to justify the expense over the free tool included in Windows 7, but people with advanced needs might appreciate some of the benefits of Dragon NaturallySpeaking Premium. The Premium edition adds support for USB microphones, the ability to transcribe recorded files such as MP3s, and the capacity to discriminate between multiple voices. Dragon NaturallySpeaking also enables you to establish multiple profiles so that more than one user can have the software customized to understand their specific voice patterns.

Regardless of whether you use the built-in tools in Windows 7 or a third-party application like Dragon NaturallySpeaking, voice recognition provides a powerful means of working with a PC more intuitively and efficiently. You'll encounter a bit of a learning curve--for both the software and for you--but it's worth it in the end.

To comment on this article and other PCWorld content, visit our Facebook page or our Twitter feed.
| 1 2 Page 2
Shop Tech Products at Amazon